Job Description
Accounting Assistant Job
Summary: The Rollins College Finance Department is seeking a service-oriented Accounting Assistant to join their team.
Primary Responsibilities: - Audit and approve invoices, advances and expense reports in the college's expense management platform for business purpose, reasonableness and tax implications.
- Audit PCard transactions/reports ensuring allocation of bank credit card charges is accurate and complies with documentation standards and approvals.
- Ensure expense and invoice items include proper accounting allocation codes.
- Communicate with vendors or other College departments when documents submitted are incomplete or inconsistent.
- Research and resolving invoice/reimbursement discrepancies and issues.
- Investigate and resolve ACH and physical check returns.
- Evaluate and reconcile all vendor statements.
- Maintain and update vendor data in ERP system.
- Perform new vendor setup including managing W-9/ACH form acquisition.
- Validate and update vendor ACH information in ERP system.
- Reconcile travel advances and process related entries as needed.
- Provide direction to College departments and vendors regarding payment terms and policy interpretation.
- Assist in annual issuance and reporting of IRS 1099 Forms.
- Serve as Accounts Payable & Financial Services Coordinator backup (this includes weekly vendor payment processing) during absence.
- Communicate with internal and external constituents to resolve payment delays or discrepancies.
- Maintain a working knowledge of Rollins College policy and procedures.
- Use financial systems for data entry and processing.
- Provides support and documentation on internal processes for accounts payable as required for audit purposes.
Minimum Qualifications & Education: - High School diploma or equivalent.
- At least three years of job related experience.
Knowledge, Skills, & Abilities: - Knowledge of bookkeeping and accounting principles and practices.
- Proficiency with personal computers and desktop software for spreadsheet, database management, data access, and reporting.
- Well organized with the ability to manage multiple tasks simultaneously.
- Knowledge of rules and regulations pertaining to financial records.
- Ability to perform work involving written numerical data and to make arithmetic calculations rapidly and accurately.
- Ability to use automated equipment.
Work Schedule: - The Accounting Assistant role is a full-time, 12-month appointment, scheduled to work 37.5 hours per week, 1,950 per year.
- Standard schedule is Monday through Friday, 8:30 AM - 5:00 PM. A 1-hour unpaid lunch break is provided daily.
- Flexible schedule or overtime may be required to meet business needs during evenings or weekends.
Work Environment: - Campus-based, front-facing customer service position, working in an office environment.
- Prolonged periods of sitting at a desk and visual strain working on a computer.
Instructions to Applicants: To apply, please submit an application and upload the following materials:
- Resume
Screening of applications will begin immediately.
Benefits & Perks: - 15 Days - Paid Time Off (vacation, sick and personal time)
- 10 Days - Paid Holidays
- 5 Days - Paid College Closure Days
- Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
- 100% Employer-Funded Health Reimbursement Account ($125+/month)
- 100% Employer-Paid Short & Long Term Disability Insurance
- Domestic Partner Benefits
- 11.5% Employer Retirement Contributions
- Discounted On-Campus Dining Meal Plans
- Free On-Campus Parking
- Free Access to Campus Amenities (gyms, pools, library, sporting events and more)
- Free Full Tuition for Employees and their Families
- Pet Insurance
- 100% Employer-Funded Employee Assistance Program
- Flexible Spending Accounts
- Award-Winning Wellbeing Programs
- Plus More!
Additional Perks:
- Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 & Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
- Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)
- Free E-Training Courses & Professional Development Opportunities
- IT Software & Laptop Discounts (Apple, Lenovo, and more)
- College Bookstore Discounts
- Annual Service Awards & Recognition Programs
- Discover what it's like to live in Orlando: Live, Work, Play and Learn
- Plus More!
Rollins offers a competitive hourly rate, along with our generous full-time benefits package! Click here to review our full-time benefits package.
Our Service Excellence Philosophy: At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.
Click here to learn more about our commitment to Service Excellence at Rollins College!
Equal Employment Opportunity: Rollins College is an equal opportunity institution. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. To learn more about our commitments, visit click here . Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to mailto:humanresources@rollins.edu " href="" target="_blank" rel="noopener noreferrer"> humanresources@rollins.edu | 407.646.2102.
Employment Eligibility: All new employees must be eligible and show employment eligibility verification by the first date of employment at Rollins College, as legally required (e.g., Form I-9). Rollins College will require proof of authorization to work in the United States. Further, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Department of State, the College may not be able to offer H-1B sponsorship. Particularly the College is not able to pay the $100,000 payment accompanying new H-1B visa petitions.
FLSA Status: Non-Exempt
Service Months: 12
To apply, visit Rollins is the best college in Florida, but don't just take our word for it. See what the experts are saying. Explore all of the ways Rollins is top ranked—from our academic excellence and expert faculty to our unparalleled campus and one-of-a-kind study abroad opportunities.
Job Tags
Hourly pay, Weekly pay, Full time, Temporary work, Live in, H1b, Work at office, Local area, Immediate start, Monday to Friday, Flexible hours, Weekend work, Afternoon shift,